Sales, Cost of Goods Sold
and Gross Profit


Previous lesson: The FIFO Method & Weighted Average Cost 
Next lesson: Perpetual and Periodic Inventory



What is the cost of goods sold? How do we account for incomes and expenses related to inventory? And how does the cost of goods sold formula work?

In this lesson we'll answer these questions and more.

Trading vs Service Business

We mentioned previously how a trading business differs from a service business:

Sales, cost of goods sold

Whereas a service business provides a service, such as accounting, medical or repair work, a trading business trades in inventory (this means that it buys goods at a low price and sells them at a higher price).

A trading business will also differ from a service business in terms of its income and expenses – i.e. the way a profit is made: whereas a service business renders services, a trading business makes sales.

The income statement for a trading business will thus look different to the income statement of a service business.


The Income Statement Format for a Trading Business (Multiple Step)

Here is the income statement for a trading business:

Income Statement (Trading Business)

If you want to see what a basic income statement looks like for a service business and compare to the income statement above, or if you're just not familiar with this financial report, check out the lesson on the income statement.

The income statement example above for a trading business is more complex than the simple one for a service business.

This income statement is known as a multiple-step income statement, meaning that it contains more than one section or category for income or expenses.

As you can see, the income statement for a trading business has a first section on its own. This first section describes its core activities, i.e. the buying and selling of goods.

Here are definitions and explanations of the terms used in that first section:


Sales

Sales are the full income for the year for selling goods.

It is also sometimes called revenue or sales revenue.


Cost of Goods Sold (or Cost of Sales)

Cost of goods sold refers to the cost of all the goods that we sold this year.

Cost of goods sold is commonly abbreviated as C.O.G.S. and is also known as cost of sales.

Cost of goods sold is an expense charged against sales to work out a gross profit (see definition below).

So, for example, we may have sold 100 units this year at $4 each, and these 100 units that we sold cost us $3 each originally. So our sales would be $400 and our cost of the goods we sold (cost of sales) would amount to $300. This would result in a gross profit of $100 (sales minus cost of sales). 

Cost of Goods Sold does not include general expenses such as wages and salaries to office staff, advertising expenses, etc. It is simply the direct costs of the inventory that we have sold during the year.

Please note that Cost of Goods Sold is actually not the exact same thing as purchases, as you will see from our examples further below.


Gross Profit

Gross profit is an initial profit on the product we are selling, before deducting general business expenses.

Gross profit is calculated by taking the sales and deducting the cost of goods sold from this.

The gross profit figure is seen as an indicator of how well a trading business is managing its core business of buying and selling goods.


Example of a Trading Business Buying and Selling

Inventory

Okay, let’s do an example where we can work out the sales, cost of sales and the gross profit for a business.

Here's our example of Ms. Sheppard's business again:

Cindy Sheppard runs a sweet shop. She enters into the following transactions during July:

July 1 Purchases 1,200 sweets at $1 each.
July 13 Purchases 500 sweets at $1.20 each.
July 14 Sells 700 sweets at $2 each.



How many sweets does she have at the end of the month?

Answer:
1,200 + 500 – 700 = 1,000 sweets

Okay, that's the quantity of her closing stock.

Now let's calculate the value of her closing stock - using each of the FIFO, LIFO and weighted average cost methods:

1. The First-In-First-Out Method (FIFO)

As you can see, even though the purchases amounted to $1,800, the cost of goods sold (or cost of sales) amounted to $700.


2. The Last-In-First-Out Method (LIFO)

In this case, even though our purchases amounted to $1,800, our cost of goods sold (or cost of sales) amounted to $800.

This is calculated as follows: (500 x $1.20) + (200 x $1.00) = $800.


3. The Weighted Average Cost Method

Again our purchases are $1,800, but this time our cost of sales comes to $741.


Why am I showing you the different cost of goods sold figures?

To illustrate that purchases and cost of goods sold, although related, are not the same thing.

The Cost of Goods Sold Formula
& Closing Inventory

Now, let’s look at a summary of the figures we have calculated from these three methods: 

We can work out some very useful formulas using these figures…


1. The Closing Inventories Formula

The closing inventories can always be calculated as follows:

The Closing Inventories Formula

2. The Cost of Goods Sold Formula

If we switch around the first equation to make cost of goods sold the subject, we have a formula for working this out:

The Cost of Goods Sold Formula

The formula just above is actually a very well-known formula in accounting.

It is called the cost of goods sold formula (or the cost of sales formula).

If you try the two formulas above using the figures from the table, you will see that they work every time.

For example, with the FIFO figures, we can see that we had 0 inventories to start with, plus we purchased $1,800 worth of goods. Of these $1,800, we sold $700, so we were left with $1,100 closing inventories.

Or, using the same figures, we can see that we purchased $1,800 worth of goods and were left with $1,100, so we must have sold $700 worth of goods (the cost of goods that we sold).

Almost every accounting student I have encountered has had to memorize the cost of goods sold formula because they simply didn't understand what it means and how it works in practice. I hope the explanations above will make it easier for you to understand and work with this key formula.

Income Statement for a Trading Business

Once we've calculated our gross profit from the sales and cost of goods sold, we: 

  • Add other income to this, 
  • Deduct general business expenses, and 
  • Then arrive at our net profit.



There you go! I hope the Cost of Goods Sold Formula is now a lot easier, and that you have a better understanding of how sales, cost of sales, opening inventory, closing inventory and gross profit all fit together.

You can find questions on these topics submitted by students around the world further below.

If you're feeling good about this lesson, feel free to move on to the next one on Perpetual and Periodic Inventory.



Return to What is Inventory?

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Previous lesson: The FIFO Method & Weighted Average Cost 
Next lesson: Perpetual and Periodic Inventory



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Purchases, Cost of sales,
Control accounts
 
Balances at 31 January 2009: Debtors control account.............................$32,400 Creditors control account...........................$25,200


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