Q: How does a settlement discount granted affect the debtors column on the cash receipts journal?
A: Just to clarify for anyone reading, a settlement discount (also known as a cash discount) is a discount given to a customer (debtor) for paying (settling) their account early or by a specific point in time.
For example, you give Joe Shmoe 60 days to pay you, but if he pays within 30 then he gets a 10% discount. This 10% discount is a settlement or cash discount.
Richard, let me use an example to answer your question:
Donnie's Furniture Manufacturers sells furniture to a retailer, Joe Furniture, for $5,000 (on credit). 10% discount is allowed if payment is made within 30 days.
From Donnie's point of view, to start with we record the $5,000 in our sales journal (sale on credit). We could also show this as:
Dr Debtors Control $5,000 Cr Sales $5,000
Joe Furniture pays $4,500 a week later in full settlement of the bill.
Donnie's records $4,500 in the cash receipts journal (under both the "bank" and "debtors" column). This could be shown as:
Dr Bank $4,500 Cr Debtors Control $4,500
The remaining $500 is recorded in the general journal. The entry is:
Dr Discount allowed $500 Cr Debtors Control $500
Discount allowed is an expense for Donnie's Furniture Manufacturers.