Journal Entry for Asset Purchase


Previous lesson: Bank Loan Journal Entry 
Next lesson: Journal Entry for Drawings




In this lesson we're going to cover the journal entry for purchasing an asset through our sample business, George's Catering

Now, after the first two transactions and journal entries covered in our previous lessons, George's Catering stood as follows:

  • $20,000 Assets (all cash)
  • $15,000 Owner's equity
  • $5,000 Liabilities (a loan)

c) Now George wants to actually set up his business. He decides to buy some baking equipment for his catering business so that he can cook various foods. The equipment costs $12,000. He pays this in cash. What do we do?


Okay, so first of all, here is an analysis of the assets of George’s Catering before and after the above transaction: 

As we are essentially swapping one asset for another, the total of the assets does not change, only the value of the individual assets.


Our accounting equation is affected as follows: 

What has changed here?

Liabilities are the same - external parties still have a claim of $5,000 of the business’s assets. And the owner still owns $15,000 of the $20,000 assets.

The only thing that has changed is the mixture of assets: the $20,000 worth of assets is now made up of baking equipment to the value of $12,000, and $8,000 cash.


Here's the full journal entry for purchasing the asset: 

asset purchase journal entry

Baking equipment is an asset for George's Catering.

And this baking equipment has increased: from $0 to $12,000.

Assets increase on the debit side (left).

So, we debit baking equipment.

At the same time, bank is also an asset.

But bank has decreased.

On which side does an asset decrease on?

Well, if it increased on the debit side (left), then it must decrease on the credit side (right).

So, bank is credited.



Okay, so that's it for our lesson on the journal entry for an asset purchase!

We hope this kind of transaction is a lot easier now.

If you feel good about this journal entry, feel free to move on to the next lesson, where we'll cover the journal entry for the owner's drawings from a business.

If you don't feel so good about debits and credits generally, check out our lesson Debits and Credits: What They Really Mean. This lesson should give you a much better understanding of debits and credits and make it much easier to figure out the journal entry for any transaction.



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Previous lesson: Bank Loan Journal Entry 
Next lesson: Journal Entry for Drawings



Questions Relating to This Lesson

Click below to see questions and exercises on this same topic from other visitors to this page... (if there is no published solution to the question/exercise, then try and solve it yourself)

Journal Entry - Purchasing Furniture 
Q: Record the entry for the following: Mr Bank purchased furniture in cash. A: The journal entry is as follows: Debit Furniture Credit Cash/bank …


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