# Accounting Entry for Giving Away a Free Sample

by Anonymous

Q: What entry will be passed in the general journal for goods taken as a free sample?

A:
The first thing to work out here is whether free samples would even be recorded in the accounting records. In other words, do free samples qualify as assets?

The way to work out a question like this is to go back to the basic definition of an asset and its recognition criteria.

Remember, an asset is a possession of a business that will bring the business benefits in the future, or basically anything that will add future value to your business.

And the full test of whether something is an asset is:
3. CAN YOU VALUE IT ACCURATELY?

Based on the above criteria, free samples should be classified as assets with a value and kept in the accounting records.

When a member of the public takes a free sample, one could record the following:
DR Free samples consumed (expense)
CR Free samples (asset)

The basic idea in the entry above is that first you have these free samples in your records as assets. When you give them away you cancel the assets and record the expense or loss related to its use/consumption. The amount of the expense/loss is equal to the value of the free samples given away.

Best,
Michael Celender

### Comments for Accounting Entry for Giving Away a Free Sample

 free Pack per case calculation in profit and loss by: Bilal Hi, If we get 1 case on purchase of 6 cases and sell to one client with 1 bottle per case and sell to other client 1 case with less amount of 1 bottle, how can we calculate profit and loss?

 Free Sample by: Albert US We have a sales limit such that if the customer buys the product for \$100 we give him one free product, the product we give is not a discount it's just a free item. So my question is how can I record that free item. Thanks.The free item should be in your accounting books as an asset - part of your inventory. Let's say it cost your business \$3. Each time you give away this product as a free sample you would expense it.You would journalize this as follows:Dr Cost of Sales (expense) \$3Cr Inventory (asset) \$3Since your business is selling inventory it has a cost of sales expense against sales to work out gross profit. So I would include the expense of free samples under cost of sales (as above).Best,Michael Celender

 Free Sample - Data/SMS by: Michael Hi anonymous, If the free item wasn't an asset. i.e. free internet data/SMS then if it did not cost your company anything additional to provide that free service then I would not record anything.If it did cost the company something then you have to just work out what asset was used up to provide the service. For example, did it require some cash, or using up an item of inventory (a digital asset)? If so you could take the cost of delivering that data/SMS service and record this as an expense against the existing asset as shown in the answers above.Best,Michael Celender

 TAX by: Anonymous FREE GOODS & SAMPLES ARE TAXABLE OR NONTAXABLE?

 Accounting by: Anonymous Just became alert to your blog through Google, and found that it's truly informative. I will appreciate if you continue this in future. Many people will be benefited from your writing. Cheers!

 Accounting Treatment of Free Samples by: Anonymous First the amount of goods distributed as free samples should be deducted from purchases for computing COGS, then the cost of free samples should be debited to P&L A/C......

 journal entry for goods as free samples by: Anonymous The trader gives away the sample goods out of his own risk in order to enhance the sales of his products in future. So should not the free samples be debited to the drawings account of the trader???????

 Account by: geetha what entry will be passed for purchase of CNC Machine tip and insert purchase and Tools for job work only not manufacturing unit

 Free samples by: Anonymous Hi What would the journal be if the free item wasn't an asset. i.e. free internet data/sms etc???Thanks

 JOURNAL ENTRY FOR GOODS DISTIBUTED FREE TO EMPLOYEES by: Anonymous Sir Please give the journal entry for goods distributed free to employees of the concern/firm/corporation concernedDebit Goods distributedCredit Inventory/PurchasesYou could use another name to describe the "goods distributed" account, such as "goods consumed" or even "employee costs" if you like. Whatever you call it, the idea is that it would be an expense and this expense would not form part of the cost of goods sold (cost of sales) as these goods were not sold. That expense ("goods distributed" or "employee costs") would go in your income statement but would not form part of cost of sales or the gross profit... (editor)

 Free sample by: Geoffrey What does free sample mean? I want to know that in details and give an example.Editor: A free sample is a free product you give away. Like someone at the supermarket is giving free samples of a new coffee product, for example...

 Samples by: Ishaque Trading and profit and loss account balance sheet accounting formulas

 GOODQUESTION by: Anonymous I LIKE IT......

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