Why is the Provision for Doubtful Debts a Liability?

by Yumna

Doubtful debtsQ: Why is the provision for doubtful debts a liability?

A provision is a loss or expense that will definitely occur in the future, but we don't know exactly how much or when the loss/expense will occur.

Usually a business decides (based on past records) that they expect a certain percentage of their debtors (receivables) not to pay them next year.

Let's say it's 5%. If their debtors come to $100,000, then they expect $5,000 to go "bad," and the real (net) debtors in their records will be $95,000 ($100,000 - $5,000).

The provision for doubtful debts or bad debts is different to doubtful debts or bad debts. Doubtful debts or bad debts is an expense and has already occurred. The provision is a future loss. A future loss that must be recorded as soon as it becomes likely to occur. This future loss is like owing someone. Sort of. So it is a liability. But a special type of liability.

In other words, doubtful debts or bad debts have already occurred - the debt is bad right now. For example, Joe Shmoe (debtor) owed you $500 and he just told you he is filing for bankruptcy and can't pay anything. So you record the loss (expense account) called doubtful debts or bad debts of $500.

The provision, on the other hand, is for debts that will definitely occur - but in the future. The debts are not bad yet, but we are sure they will be bad. It is an estimate of bad debts in the future.

Please note that I only provide full lessons, examples and exercises about provision for bad debts (and bad debts) in my basic accounting book, which you are welcome to purchase.

Good luck!

Michael Celender

Comments for Why is the Provision for Doubtful Debts a Liability?

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Provision for bad debt
by: Maminutes

Sir how we adjust provision for bad debt? Does it is expense when it adjusted down or up?

If you want to increase the provision you do:

Dr Bad Debts
Cr Provision for bad debts

And if you want to decrease the provision you do the opposite:

Dr Provision for bad debts
Cr Bad Debts

Michael Celender

by: srey

1. Explain the purpose and logic behind a provision for doubtful debts, with particular reference to the timing of profits and losses arising from credit sales.

2. Give one example of a provision other than provision for bad debts and depreciation.

Provision for Bad Debts
by: Priji

Thanks for your explanation. But is it a current or non-current liability then?

Provision for doubtful debts is included in the balance sheet in the calculation of "Trade and other receivables." "Trade and other receivables" is your net debtors.

For example, let's say receivables/debtors are $50,000 and your provision for doubtful debts (what you are expecting to not receive in the future) is $4,000. So your "Trade and other receivables" would come to $46,000 ($50,000 - $4,000). "Trade and other receivables" is your net debtors. Same thing.

Michael Celender

Provision for doubtful debt in profit and loss a/c
by: Anonymous

Sir, why do we write provision for doubtful debts on debit side of profit and loss a/c, is there any logic?

This is because the debit entry is actually bad debts, which is an expense. Entry is:
Dr Bad Debts
Cr Provision for Bad Debts

Michael Celender

by: Anonymous

Thank u sir, helped for my preparations.. keep up the great work.. Cheers from india!!

Provision for Depreciation, Provision for Bad Debts
by: Michael Celender

I think I explained enough about provision for bad debts already so I'm not explaining it again here.

In terms of "provision for depreciation," as far as I'm aware there is no such thing as this. There is something called "accumulated depreciation," which is the total of depreciation expenses for an asset up until the present time. This accumulated depreciation is simply the negative value of an asset. For example, the cost of a truck is $50,000 and its accumulated depreciation is $10,000, so it's true value (carrying amount) right now is $40,000.

Provision for Bad Debt
by: Ambady, Kottayam

Sir, what is the nature of provision for depreciation account and what is the nature of provision for bad debts?

Thanks a lot
by: Vandana Sharma

It cleared my doubt about provision for doubtful customers a liability. Now I'm not confused.

thanks a lot
by: kalyani

Thanks. Ur explanation is very helpful.

being clear
by: Mrs kaake

Thank you for the explanation. I always thought that provision for doubtful debt is a negative asset, your explanation is really helpful!

simple explanation
by: Anonymous

The explanation is very simple and understandable. Helped to clarify the doubts related to the topic.

by: Shahid s kamara

I think their are accounting specialist thanks a lot for giving me understanding

Thanks a lot.
by: iyke

Thanks for the simple and exccellent difinition because it is always hard to differenciat between doutful debt and bad debt.

Thank you!
by: jayah

Thanks very much! Helped me in one of my assignments.. Am always confused with bad debts,doubtful debts, & provision for doubtful debts. Your explaination is simple and very precise!

*happy* (^_^)


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